Enrollment Requirements
In order to qualify for financial aid, there are requirements on the number of credit hours you enroll in and there are requirements to verify that those hours count towards your program of study. Your enrollment determines the amount of financial aid that is disbursed to you.
Becoming familiar with Financial Aid's key enrollment requirements and terminology will help you anticipate what financial aid you will receive and make plans for each term accordingly.
Course in Program Of Study (CPOS)
CPOS is a requirement that states only courses that are part of your degree plan or certificate can count towards your total enrolled hours for receiving financial aid. Due to this requirement, if you take courses that are not a part of your official degree plan, it will result in receiving less or no financial aid for your courses.
Automated Evaluation
An evaluation of CPOS enrollment is completed through an automated process before the start of a new semester and will run daily to account for any enrollment changes throughout the semester. Once the initial evaluation has been run, students can contact their financial aid office to verify that their courses are being counted towards financial aid. The initial and last automated dates for evaluation are posted below for each semester.
| Timeframe | Fall 2023 | Spring 2024 | Summer 2024 | Fall 2024 |
| Initial CPOS Evaluation | 7/14/23 | 10/31/23 | 3/26/24 | 7/12/24 |
| Last CPOS Evaluation | 10/30/23 | 3/25/24 | 7/11/24 | 10/28/24 |
| Last Day for CPOS override by Advisor | 12/16/23 | 5/11/24 | 8/8/24 | 12/14/24 |
GPS
Students are encouraged to reference their degree planning tool, GPS, located on ACES as a guide for understanding what future courses count toward their degree plan. For specific questions about whether a course counts toward your degree or if a course override may be applicable, contact your academic advisor.
| Contact Academic Advising | ||||
| SAC Advising | SPC Advising | PAC Advising | NVC Advising | NLC Advising |
Enrollment Status
Students' enrollment status for financial aid will be based only on CPOS hours. Your enrollment status will determine how much of your award will be paid to you (i.e. whether you are meeting minimum enrollment requirements or whether proration is required).
Your cost of attendance (COA) is initially calculated based on the expectation of full-time enrollment. Your COA will re-calculate after a semester has started based only on your total CPOS hours. This could result in a reduced COA than was originally calculated if the amount of CPOS hours is not full-time.
An overall reduction of Federal, State, or Institutional aid may be necessary after COA is recalculated if the total amount of financial aid awarded exceeds your COA.
You can find your assigned academic advisor on your ACES account or on the GPS portal.
No, an override approved by an academic advisor will count only towards that specific course and section. If you change your class or it is dropped, you will need to contact your academic advisor to have an override added again.
You should always reference your official degree plan and course catalog as to what courses count toward their degree. For specific questions about whether a course counts toward your degree, contact your academic advisor.
Currently, the best way to contact your Certified Advisor is by scheduling an appointment:
- Log in to ACES
- Select the 'Start Here' tab
- Select the 'Alamo Navigate' icon
- Click 'Login'
- Select the 'Appointments' tab
- Select 'Schedule an Appointment'
- Select the reason for your appointment and click 'Next'
- Select the location and click 'Next'
- Select the day and time that works for you and click 'Next'
- Enter 'Zoom Appointment' in the Notes box
- Review the selection and confirm your appointment
No, your class enrollment will be evaluated each semester.
Enrollment Status
There are four levels of enrollment used to classify our student population each semester in Fall, Spring, and Summer. The amount of credit hours associated with each enrollment status are listed below.
| Full-Time | 3/4 Time | Half-Time | Less-Than Half-Time |
| 12 Hours | 9-11 Hours | 6-8 Hours | 1-5 Hours |
Proration
Financial aid is typically awarded based upon the expectation of full-time enrollment. Certain financial aid awards will be prorated, or have a percent based recalculation, if you do not enroll full-time in CPOS hours. These recalculations will occur within each part-of-term that you attend in a semester.
| Full-Time | 3/4 Time | Half-Time | Less-Than Half-Time |
| 12 Hours | 9-11 Hours | 6-8 Hours | 1-5 Hours |
| 100% of Original Offer | 75% of Original Offer | 50% of Original Offer |
0- 25% of Original Offer |
Financial Aid Awards that are subject to proration at the Alamo Colleges District include:
- Federal Pell Grants
- Federal Supplemental Educational Opportunity Grants (SEOG)
- Texas Public Education Grants (TPEG)
- Texas Educational Opportunity Grant (TEOG)
Financial Aid Awards that are not prorated and will pay out fully with at least half-time enrollment include:
- Federal Direct Loans (Subsidized, Unsubsidized, PLUS)
Parts-of-Term
The various course options offered at Alamo based on their duration and start date in a semester are known as 'Parts-of-term'. Ex. 16-week, Flex I, Start II, Flex II, Summer I, Summer II terms, etc.
As there are many start dates in a semester, you must be attending - not just registered, for your enrollment to count towards the amount of financial aid that is paid to you. See more below.
Attending Hours
All financial aid pays out based on "attending hours", or the classes you are actively going to for each part-of-term.
This means that your offered financial aid for a semester will only pay out 100% at the same time if all the classes you are actively going to share the same start date and disbursement date. If your registered classes are spread out between parts-of-term with different start dates and disbursement dates, your financial aid will be split up and prorated.
Census Date
Census is the date on which enrollment is officially confirmed for a part-of-term. All hours are considered "locked" on this date for financial aid disbursement purposes.
For a list of census dates for each part-of-term, review the Academic Calendar here:
Enrollment FAQs
Example #1: If you are enrolled full time in Fall (12+ credit hours) and begin 9 credit hours of courses during a 16-week part-of-term, on the 16-week disbursement date your disbursement will be prorated to 75% of your eligible financial aid. Once you begin 3 credit hours of a Flex II part-of-term, on the Flex II disbursement date, you will receive the remaining 25% of your eligible financial aid.
Example #2: If you are enrolled full time (12+ credit hours) and begin all classes during Flex I or 16-week sessions, you will receive 100% of the eligible financial aid for which you qualify all on the same date. If you add additional classes, no adjustments will be made to your financial aid since you've already received your maximum disbursement.
We want you to be aware that if you drop a course before the census date of any part of term for which you are enrolled, your financial aid calculation will also reflect those changes. This could result in a decrease of your financial aid.
