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Integrated Planning and Performance Excellence

SAC SCORES Spring 2025

The primary goal of SAC SCORES was to do a comprehensive internal evaluation of where the college was concerning integrated strategic planning efforts. This data day was so successful that the college decided to have SAC SCORES during Fall convocation week and Spring semesters.

All faculty, staff, chairs, department directors, and administrators participated in this interactive activity.

SCHEDULE | FAQs | CHECKLIST | SURVEY RESULTS


Spring 2025 SAC Scores Assessment Day - TBD

Announcement: New SAC Scores Committee 

Interested in supporting SAC Scores? Nominate yourself for the SAC Scores Committee! Committee members will help guide SAC Scores support events and plan the day.

Nominations will be reviewed and representatives will be selected from each college division.

Nomination Form:  SAC Scores Committee - Nomination Form

The IPPE team thanks you for your commitment to continuous improvement!

SAC SCORES PREPARATION BY AREA (Click boxes to expand)

Getting Started

SAC Scores Fall 2024

What is SAC Scores?

The primary goal of SAC Scores is to complete a comprehensive internal evaluation of where San Antonio College is in regard to integrated strategic planning. SAC Scores Day is an opportunity to assess all Student Success, Academic Success, and College Services units and plan strategies for continuous improvement in institutional assessment.

What is my role on SAC Scores Day?

Every San Antonio College employee should participate in SAC Scores. Prepare in advance by meeting with your supervisor to determine your specific responsibilities and deliverables for the day. Attend unit discussions and actively collaborate with your team members. Participate enthusiastically in all sessions; remember your goal is to reflect back on your accomplishments and chart a course for the future. Most importantly, be yourself. If you succeed - your team succeeds. If your team succeeds, our students succeed!

Why do we have SAC Scores?

Faculty and Staff find themselves asking, “Why should we assess our units?” The answer is twofold: 1) accountability and 2) to improve unit outcomes. While assessing our units is a requirement of our accreditors and stakeholders, it is not the only reason we are committed to assessing our units at SAC. The college is committed to continuous improvement using the Plan-Do-Check-Act (PDCA) model to improve Student Success. When every unit is successful - our students are successful.

How can my Department/Unit use the day?

Faculty and Staff begin the day by attending the general session (see schedule). After attending the general session individuals should report to their unit to participate in scheduled events. SAC Scores deliverables are due by the close of business.

Student Success Units – should assess strategic planning, key performance indicators (KPIs) as directed by the divisional dean, and student success learning outcomes.
 Academic Success Units – should assess strategic planning, key performance indicators (KPIs) as directed by the divisional dean, and student learning outcomes.
 College Services Units – should assess strategic planning, and key performance indicators (KPIs) as directed by the divisional dean.

Who coordinates data collection on SAC Scores Day?

SAC Scores Day is coordinated by the Office of Integrated Planning and Performance Excellence or IPPE.

Strategic Planning data is supported by Catherine Coppersmith (ccoppersmith@alamo.edu).

KPI data at the college level and individual level is supported by Institutional Research, Dr. Savithra Eratne (seratne@alamo.edu), Nina Lopez (klopez1@alamo.edu), or Erik Naslund (knaslund@alamo.edu).

Student Learning Outcomes data is supported by the Director of Learning Outcomes Assessment, Rosalind Ong (sac-slos@alamo.edu or rong@alamo.edu). Additionally, your supervisor should be able to provide you with a number of unit-level resources.

Strategic Planning (Required For All Units)

Chairs/Deans/Directors and Vice Presidents: How To Approve Objectives In SPOL

 

Program Coordinators, Chairs, Deans, Directors, and Strategic Planning Leads

Fall 2024 -Year-End Activities/Deliverables
SPOL Data Entry 

Please consult the SPOL user guide (link provided below) for a detailed step-by-step guide to completing your fall deliverables. If you have any questions, please contact sac-strategicpl@alamo.edu. Below you will find an overview of what needs to be completed for Fall 2024 SAC Scores. 

Note:You will be closing out your Strategic Plan for 2023-2024 and opening your Strategic Plan for 2024-2025. Therefore, you should complete the following in SPOL.

A.  For Your 2023-2024 Strategic Plan

  1. Unit Plan Description
    • Entered during SAC Scores Spring 2024. If you did not complete a Strategic Plan in SPOL for 2023-2024, please contact sac-strategicpl@alamo.edu for assistance.
  2. Unit Plan Objectives
    • Entered during SAC Scores Spring 2024. If you did not complete a Strategic Plan in SPOL for 2023-2024, please contact sac-strategicpl@alamo.edu for assistance.
  3. Targets Year-End
    • Add your answer to Year-End Target Question
  4. Action Plan Year-End
    • Add your answer to Year-end Action Plan Question
  5. Year End Findings and Analysis
    • Add your Year-End Findings and Analysis

B.  For Your 2024-2025 Strategic Plan

  1. Unit Plan Description
    • If you completed a Strategic Plan for 2023-2024 in SPOL this will automatically roll over. If you did not complete a Strategic Plan in SPOL for 2023-2024, please contact sac-strategicpl@alamo.edu for assistance.
  2. Unit Plan Objectives (for 2024-2025)
    • Objectives may be continued objectives from 2023-2024 plan or added if they are new objectives starting in 2024-2025.
  3. Objective Measure
    • For each objective: New 2024-2025 Objective Measure(s) must be entered.
  4. Targets
    • For each objective: New 2024-2025 Target(s) must be entered
  5. Action Plan
    • For each objective: New 2024-2025 Action Plan(s) must be entered
  6. Note: You must submit each objective for approval. For questions regarding how to do this, please consult the user guide linked below or contact sac-strategicpl@alamo.edu
  7. Lastly, you will have to select one of your objectives to be your priority objective. This is an objective that you wish to highlight. For questions regarding how to do this, please consult the user guide linked below or contact sac-strategicpl@alamo.edu.

SPOL (Strategic Management Software for Higher Education Institutions)

Resources

  •  
Strategic Plan 2022-2025
Institutional Research

Faculty/Adjunct Faculty

  • Use of Data Faculty Form will be emailed to Faculty Members by 16th September (one per course taught). (MUST download, save, and open in Acrobat Adobe to update)

 Academic Coordinators/DARs

  • Use of Data Rubric Form will be emailed to Faculty Members by 16th September (one per rubric or program). (MUST download, save, and open in Acrobat Adobe to update)
  • Use of Data Program Form (available by 16th September ) 
    • AA   will be available soon
    • AS   will be available soon
    • AAT will be available soon
    • AAS will be emailed to Program Coordinators by 16th September (one per rubric or program). (MUST download, save, and open in Acrobat Adobe to update)

Non-Academic Staff and Non-Teaching Staff (Required)

  • Use of Data Form An online Data Report Form link will be emailed on 16th September to the Staff Members
  • Data Source go to San Antonio College At-A-Glance
Learning Assessment (Required for Academic Success & Student Success)

Academic Coordinators/DARs

Associate of Arts, Associate of Science, Associate of Teaching, CORE (Primarily Arts & Sciences disciplines)

  • To complete the FALL 2024 SAC Scores LA Deliverable Form, use the links (emailed and within the document) to locate the IPPE Learning Assessment Reports. 
      • Complete the boxes for the Fall SAC Scores
        • After completing the Fall SAC Scores sections, the document should be complete with no blank boxes. N/A should be entered for fields that are not applicable.
      • Save a copy and send it to your Chair/Dean (depending on reporting structure) by COB 9/27/2024
      • The Chair/Dean will review and approve or provide feedback for revision.
      • FINAL Signed form uploaded to the SAC Scores Document Repository by Friday, 10/4 COB.

NOTE: If you cannot locate your LA 2 Form OR it was not submitted for the previous SAC Scores, you will need to download the form again and complete all the prior semester information requested.

  1. FALL SAC SCORES ONLY: LA 4– Discipline Assessment Validation Committee (DAVC) Process Form

Associate of Applied Science (Primarily Career Technical Education - CTE disciplines)

  • To complete the FALL 2024 SAC Scores LA Deliverable Form, use the links (emailed and within the document) to locate the IPPE Learning Assessment Reports. 
      • Complete the boxes for the Fall SAC Scores
        • After completing the Fall SAC Scores sections, the document should be complete with no blank boxes. N/A should be entered for fields that are not applicable.
      • Save a copy and send it to your Chair/Dean (depending on reporting structure) by COB 9/27/2024
      • The Chair/Dean will review and approve or provide feedback for revision.
      • FINAL Signed form uploaded to the SAC Scores Document Repository by Friday, 10/4 COB.

NOTE: If you cannot locate your LA 3 Form OR it was not submitted for the previous SAC Scores, you will need to download the form again and complete all the prior semester information requested.

To complete the Fall SAC Scores Marketable Skills and PSLO sections, you will need to use the Fall 2023 Reports in the ‘Report Resources’ section below. 

  • LA 3 (Learning Assessment Reflection – ACADEMIC Success Form for AAS)
  1. FALL SAC SCORES ONLY: LA 4 – Discipline Assessment Validation Committee (DAVC) Process Form



Academic Success Chairs (Dean if no chair for discipline/program)

Review the forms in your areas. Provide feedback on the feedback field on the form and return to your Coordinator/DAR/Director to upload to the SAC Scores website.  Follow up with any area whose forms were incomplete or not submitted.

      1. Ensure your disciplines know their deliverables and attend scheduled support sessions.
      2. Review the Learning Assessment reports to support your units. Verify reporting, trends, areas of concern or kudos.
      3. Collect SAC Scores Learning Assessment deliverable forms from your disciplines – 9/27/2024
      4. Review and approve or provide feedback for revision before Friday 10/4/2024
        • Ensure that any feedback from SPRING 2024 regarding corrections from IPPE LA (found on the SAC Scores Document Repository) are addressed in the final submission.
      5. FINAL Signed form uploaded to the SAC Scores Document Repository by Friday, 10/4/2024 COB.

 

Student Success Lead

FALL 2024 SAC Scores

***Locate your SPRING 2024 SAC Scores LA 1 Form. If you are new, you can find the file submitted for your discipline in the SAC Scores Document Repository

      • Review and address any outstanding comments on your submission in the SAC Scores document repository
  • To complete the FALL 2024 SAC Scores LA Deliverable Form, use the links (emailed and within the document) to locate the IPPE Learning Assessment Reports. 
      • Complete the boxes for the Fall SAC Scores.
        • After completing the Fall SAC Scores sections, the document should be complete with no blank boxes. N/A should be entered for fields that are not applicable.
      • Save a copy and send it to your Chair/Dean (depending on reporting structure) by COB 9/27/2024
      • The Chair/Dean will review and approve or provide feedback for revision.
      • FINAL Signed form uploaded to the SAC Scores Document Repository by Friday, 10/4 COB.

NOTE: If you cannot locate your LA 2 Form OR it was not submitted for the previous SAC Scores, you will need to download the form again and complete all the prior semester information requested.

  • Video Support: Guide to completing the “Learning Assessment Reflection - Student Success” form: Coming Soon
  1. FALL SAC SCORES ONLY: LA 5 Department Assessment Validation Committee (DAVC)- Process Form:

 

Student Success Dean/VP

Review the forms in your areas. Provide feedback on the feedback field on the form and return to your Director/Lead listed on the form to be uploaded to the SAC Scores website.  Follow up with any area whose forms were incomplete or not submitted. 

      1. Ensure your departments know their deliverables attend scheduled support sessions.
      2. Review the Learning Assessment reports to support your units. Verify reporting, trends, areas of concern or kudos.
      3. Collect SAC Scores Learning Assessment deliverable forms from your departments – 9/27/2024
      4. Review and approve or provide feedback for revision before Friday 10/4/2024
      5. FINAL Signed form uploaded to the SAC Scores Document Repository by Friday, 10/4 COB.

 

**Submit SAC SCORES File Upload Site**

IPPE Calendar